PRESBYTERY OF EDINBURGH AND WEST LOTHIAN

The Presbytery of Edinburgh and West Lothian can be contacted via email EdinburghWestLothian@churchofscotland.org.uk.

Purpose of this Notice
This Privacy Notice outlines the way in which the Presbytery will use personal information
provided to us. Personal information includes any information that identifies you
personally, such as your name, address, email address or telephone number.

The Presbytery recognises the importance of your privacy and personal information and we
have therefore outlined below how we collect, use, disclose and protect this information.
The Presbytery is the data controller, because we decide how your data are processed and for what purpose.

 

Contact details for us are provided above.

How we use information
We use the information you give to us:
– to administer membership records;
– for pastoral care purposes;
– for the general oversight of Church of Scotland congregations within the Presbytery;
– in relation to participation in Presbytery activities including the training and
supervision of ministers, candidates for the ministry and probationers;
– to provide you with information about news, events, and activities within the
Presbytery or the wider Church of Scotland;
– to fulfil contractual or other legal obligations;
– to manage our employees;
– to further our charitable aims, for example through fundraising activities;
– to maintain our accounts and records (including the processing of Gift Aid
applications);

Disclosure of information
The Presbytery will only share your personal information where this is necessary for the
purposes set out above. Information will not be shared with any third party outwith the
Church of Scotland without your consent unless we are obliged or permitted to do so by
law.

Basis for processing personal information
The Presbytery processes your information in the course of its legitimate activities, with
appropriate safeguards in place, as a not-for-profit body with a religious aim and on the
basis that our processing relates solely to members, former members or people who have
regular contact with us, and that this information is not disclosed to any third party without
your consent.

We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests
and such interests are not overridden by your interests or fundamental rights and freedoms;
and where you have given consent to the processing of your information for a particular
purpose.

Storage and security of personal information
The Presbytery will strive to ensure that personal information is accurate and held in a
secure and confidential environment. We will keep your personal information for as long as
you are a member or adherent of a congregation within the Presbytery or have regular
contact with us or so long as we are obliged to keep it by law or may need it in order to
respond to any questions or complaints or to show that we treated you fairly. We may also
keep it for statistical purposes but if so we will only use it for that purpose. When the
information is no longer needed it will be securely destroyed or permanently rendered
anonymous. 

Getting a copy of your personal information
You can request details of the personal information which the Presbytery holds about you
by contacting us using the contact details given below.

Inaccuracies and Objections
If you believe that any information the Presbytery holds about you is incorrect or
incomplete or if you do not wish your personal information to be held or used by us please
let us know. Any information found to be incorrect will be corrected as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove
or stop using your personal information if there is no need for us to keep it. There may be
legal or other reasons why we need to keep or use your data, but please tell us if you think
that we should not be using it.
If we are processing your data on the basis of your explicit consent, you can withdraw your
consent at any time. Please contact us if you want to do so.